Request for Quotation

Request for Quotation

The Adair County Health Department is seeking to contract the services of a Coordinator to manage its Medical Reserve Corp.  Candidates should have at a minimum the following qualifications:

  1. A minimum of five years’ experience in public health, public safety or emergency preparedness.
  2. A minimum of two years’ experience operating or managing a Medical Reserve Corp.
  3. Certification in the National incident Management System (NIMS) with minimum course completion of ICS 100, 200, 300, 400, 700 and 800.
  4. A minimum of two years’ experience providing training to MRC volunteers.
  5. Excellent communication and organizational skills.

Persons interested in this position must be able to accomplish the following tasks and duties:

  1. Provide class room, hands-on and field training presentations including however, not limited to; understanding NIMS & NIMS Compliance including ICS 100, NIMS 700; the role of the MRC and volunteers in ICS; understanding how ICS is interdisciplinary & organizationally variable; identifying the 5 ICS Management Functions; Principles of Span of Control; Identify the Roles & Responsibilities of Key ICS Positions; Identify the Key Facilities and Locations Described in ICS. Understand who has the authority to activate & authorize the Local MRC Unit. Awareness level Hazardous Materials training. Identify the key components of a personal and family preparedness plan. Basic understanding of terrorist threats and Corps participation in the varying types of terrorism threats. Identify and recognize the potential barriers to executing the plans and identify contingencies. Identify key components of a variety of preparedness kits (e.g., home kit, Go-Kit, work kit). Identify key components to keeping one’s self, family, team and community safe from environmental and incident hazards and risks. Identifying the range of anticipated stress reactions experienced by disaster survivors, MRC members, responders, and others in the early aftermath of disaster. Identify when, how, and where to refer disaster survivors, MRC Team members, and others for additional mental health support and care. Identify the basic elements of Psychological First Aid and the key ways to provide emotional care and comfort to disaster survivors, MRC Members, and others in the early aftermath of disaster. Understand the role of the Public Information Officer (PIO) or other authorized agent. Understand an individual MRC member’s role and responsibilities in communicating with response partners, media, general public, and others. Understand legislative requirements related to the sharing of protected information (e.g., HIPAA, personal information, etc.). Describe the local MRC’s guidelines or procedures for assignment, activation, reporting, and deactivation. The physical and emotional challenges for various types of duties, assignments and activities.


  1. Provide coordination of volunteer training programs and scheduling of dates and times for these trainings.
  2. Provide tabletop and functional exercise development utilizing HSEEP document, coordinate with public health, emergency management directors, first responders, 911 centers, medical care providers, EMS, state partners, etc., local and regionally to coordinate multiple agency and jurisdictional involvement. Develop an after-action-report utilizing HSEEP.
  3. Develop brochures, flyers and application forms to promote the MRC to actively recruit medical and non-medical volunteers.
  4. Review, revise and update semiannually, the COOP (Continuity of Operations Plan), VRC (Volunteer Reception Plan) utilized to register, determine background, credentials, capabilities, job assignment, safety meeting, debriefing and demobilization of affiliated and non-affiliated volunteers responding to events, disasters and functional or full scale exercises.
  5. Complete a detailed activity sheet(s) including monthly training, exercise, specific duties performed and response reports and submit to as required, Missouri DHS, LPHA Administrator, MTCG, etc.
  6. Utilizing the Elliott Data System ID Badging system, develop an ID Badge utilized to identify the persons agency affiliation used during responses, trainings, exercises. Badge design and utilization to be follow the Missouri State ID and Credentialing guidelines as recommended by the Regional Homeland Security Oversight Committee who recommends the adoption of the “Identification/Credentialing Card Appearance Standards in Missouri”. Enter personnel name, agency, occupation e.g., EMT, Volunteer, etc., addresses, demographics, contact information, certifications, licenses, and specialties, for local and regional First Responders, LE, EMS, CERT, MRC, 911 Centers, Medical Providers, Support Partners, etc. at no cost when funded through the Homeland Security Grant Program.

This contract will be for a maximum of 34 hours per month.  Quotations for services will be submitted in a “per hour” format and forwarded to the Adair County Health Department, 1001 S. Jamison, Kirksville, MO by 4:30 PM on November 6, 2015.

Public Health